Article I - Name

            The name of the organization will be The University of Asia Pacific CSE Alumni Association (UAPCSEAA).

Article II - Purpose

            The purposes of The University of Asia Pacific CSE Alumni Association is to promote the best interest of the department of CSE; to encourage understanding and support of the Computer Science and Engineering program; to keep members informed of all activities of the Department and of the University community as a whole; to provide an incentive for members to direct highly qualified and motivated potential candidates to the CSE department; to aid the Department in its future development  both in an advisory and financial capacity;  to sponsor social and professional activities of the Alumni Association and also to involve in various activities to serve the society along with the current students of the Department.  

Article III - Membership

1.   Regular Members.  All registered Alumni of the Department of CSE will be Regular Members of the Association.

2.   Active Members.  From each batch some regular members will be selected as Active Member who will communicate with other members of his batch. This entitles these members to all privileges including voting.  Only Active members may hold elected office.

4.    Honorary Members.  Experts in the IT sector, professionals and senior officials of UAP will be eligible to become Honorary members. Honorary members will be selected from majority support of active members.
              5.   Faculty Members.  All non-alumni   faculty members of the Department of CSE are eligible  
                    to join the Alumni Association.  The dues-paying members will elect a representative to the  
                    Alumni  Association Executive Committee.

Article IV - Executive Committee and Officers

The Executive Committee of the Alumni Association will consist of President, Vice-President, General Secretary, Treasurer and 22 Executive Committee members. The Head, CSE Department by virtue of his post will act as the President of CSE Alumni  Association. All other posts will be filled up by the direct votes of the active members. The Registrar of UAP and  student representative of CSE department( not exceeding 10) will be co-officio members of  the Executive Committee without any voting power.

 
            Candidates for the Executive Committee must be active members of the association.  All eligible persons may place said name for election to the Executive Committee.  Election to the Executive Committee shall be coordinated by the alumni office.  Candidates receiving the highest number of votes shall be declared elected.  Candidates receiving the second highest number of votes shall be declared Alternate Executive Committee members and are invited to attend all meetings of the Executive Committee.    All terms shall be two years.  Executive Committee members and Alternate Executive Committee members may serve a maximum of three successive terms in their respective positions.  After serving three successive terms, the Executive Committee member or Alternate cannot be elected for the position until one full term has been completed by another qualified candidate.  In the event that no representative is named in the election process to represent a class or faculty, the Executive Committee may appoint someone.

            Election to the Executive Committee will not be a requirement.  Any Executive Committee member who completes 3 years on the Executive Committee is eligible to continue to attend meetings in an advisory capacity without vote and without holding office.  He/she may become a member of a committee but cannot chair or vote.  The president, along with the Executive Committee, may appoint up to six additional Executive Committee member from prior membership who will have a vote and full Executive Committee membership privileges.  All terms shall be for two years.  Attendance requirement would be 50% of the meetings.  At-large members may serve a maximum of three successive terms in their position.  After serving three successive terms, the at-large member cannot be re-nominated for the position until one full term has been completed by another qualified candidate.
The Executive Committee shall consist of the elected officers and committee leaders recommended by the president and approved by the Executive Committee at the annual meeting.  Candidates for the officer positions will be elected based on the process established by the Nominating Committee.  The Executive Committee will be responsible for monitoring the overall operation of the association and implementation of Executive Committee policies on its behalf.  Meetings of this committee may be called at any time by the President of the Association, the Executive Committee or the Alumni Program Coordinator.

            Officers of the Association will consist of a President, Immediate Past President, Secretary, and Treasurer.  The term of office for members of the Executive Committee will be for two years, and the officer or committee leader will not hold the same office for more than two successive terms.

            The President shall preside at all meetings of the Association and the Executive Committee,  The President shall appoint Committees and their Chairmen, call special meetings as needed, and exercise the general powers of President.
             
            The General Secretary shall be responsible for recording, reviewing and distributing the minutes of all meetings.

                The Treasurer of The University of Asia Pacific will serve as fiscal agent for the Association and assure that appropriate accounts are maintained in the name of the Association.  The Treasurer of the Association shall be responsible for reporting on the financial status of the Association at its regular Executive Committee meetings and whenever requested by the Executive Committee.

                Committee men shall be responsible for conducting the business of their committee and reporting such business to the Executive Committee and Executive Committee.
Past Presidents interested in continuing to serve in an advisory capacity shall constitute the Past Presidents Advisory Council and will be invited to all Executive Committee meetings.

Article V - Quorum
           
            At least two- third of active members to be present in a meeting to form a quorum.

Article VI - Committees and Task Forces

            The President along with active members shall appoint all Committees and their Chairmen.  The following Committees will be formed to enhance the activities of the Alumni.

1.      Activities Committee.  This Committee will make recommendations for various activities to be taken up.  These recommendations will include issues related to meetings, alumni events and student-focused activities.

2.      Awards Committee.  This committee shall be responsible to short list candidates for awards in different fields of excellence.

3.   Scholarship and Grants Committee.  This committee shall be responsible for issues related to the scholarship for the poor but meritorious students and to develop a process and to maintain a grants program for current students.

Article VII - Meetings

            Meeting times and places shall be circulated to all members of the Executive Committee.  The Executive Committee will meet at least twice annually to consider any business presented to the Executive Committee.  Executive Committee meetings are open to all active members of the Association.

Article VIII - Dues

            Dues shall be determined by the Executive Committee at each annual meeting. For each active member dues has been fixed at Tk. 300 per year.

Article IX - Registration
             
           To be Regular Member of the Association every alumni of the department of CSE has to go thru a registration process by filling up a registration form. This registration process will be conducted by CSE department of UAP.

Article X - Fund

              An account will be opened in the name of The University of Asia Pacific CSE Alumni Association (UAPCSEAA) at any bank. The president, General Secretary and Treasurer will have the signing authority for this account.

Article XI - Amendments

            This Constitution may be amended by a two-thirds vote of the Executive Committee Members present at a regular meeting.  Proposed amendments shall be submitted in writing to the Executive Committee Members at least 30 days prior to the meeting at which such amendments are to be considered.

Article XII - Powers and Duties of the Executive Committee

            The Executive Committee shall serve as the governing body of the Association.  Any officer of the Association who, in the opinion of the Executive Committee, has not or is not carrying out his/her responsibilities can be removed by two-thirds vote of the Executive Committee.

            Any vacant office, with the exception of President, may be filled by majority vote of the Executive Committee.

Article XIII - Effective Date and Fiscal Year

           This Constitution shall become effective as soon as the Executive Committee has voted and approved it.  All amendments shall become effective upon the approval of the Executive Committee.

            The fiscal year of the Association shall be the period from July 1 through June 30.  Whenever the term “year” is employed in this Constitution, it shall refer to the fiscal year of the Association.  Dues payments made “during the current membership term” refer to payments made within the current calendar year.